5 Steps to Take Every Time You Open QuickBooks

When it comes to managing your small business finances, establishing a consistent routine is important. This is especially true when using QuickBooks, a powerful accounting software system that can help you stay organized and make informed decisions about your finances daily. Here are five key steps you should take every time you open QuickBooks:

1. Look at the Income Tracker

Start each QuickBooks session by taking a look at the Income Tracker. Located under the Customers tab, the Income Tracker provides a quick overview of the status of your receivables. With colored bars indicating various transaction types and dollar totals, you can easily monitor unbilled sales orders, unpaid invoices, and overdue payments. Use the options to create invoices, receive payments, and perform batch actions to simplify customer billing and other payments you are owed.

2. Review Snapshots for Insights

Next, check QuickBooks’ Snapshots feature to gain valuable insights into your company’s financial health. Explore the Company and Payments Snapshots to analyze key metrics and identify trends. Additionally, charts and tables allow you to easily assess business performance over time and proactively address any issues you may not have previously noticed.

3. Monitor Inventory Levels

If your business involves selling products, monitoring inventory levels should be a major part of your day-to-day workflow. Utilize QuickBooks’ Inventory Stock Status by Item report to track stock levels, set reorder points, and anticipate shortages. By adjusting reorder points as needed in real-time, you can avoid sellouts and ensure seamless operations.

4. Check Payments to Deposit

Regularly review the Undeposited Funds section in QuickBooks. This will help you identify any payments that need to be deposited. Navigate to the Company tab and select Chart of Accounts to access the Undeposited Funds account. From there, you can easily record deposits and reconcile payments, ensuring that your funds are properly accounted for.

5. Utilize Bill Tracker for Payables

Finally, it’s important to check QuickBooks’ Bill Tracker each time you open the software. This feature is specifically for managing payables. To access it, navigate to the Vendors tab and select Bill Tracker to view outstanding bills and upcoming payment deadlines. You can avoid late fees and maintain positive relationships with your vendors by staying organized and managing your payables on a regular schedule.

By following these five essential steps each time you open QuickBooks, you can streamline your workflow, stay informed about your financial status, and make smarter decisions for your business. Whether tracking receivables, monitoring inventory, or managing payables, QuickBooks provides the small business accounting tools you need to keep your finances in order and achieve your dreams.